Student Research Symposium    

16th Annual Student Research Symposium VIRTUAL!
April 21-22, 2020 
Registration is open!


Texas A&M University at Galveston (TAMUG) presents its 16th Annual Student Research Symposium on April 21-22, 2020. This year we will be doing a Virtual Symposium! The Symposium is open to all TAMUG students with lightning talks and posters sessions for both undergraduate and graduate students. Participants are encouraged to present results from their current research projects, even if it is preliminary research as these presentations provide the student researcher the opportunity to discuss their research with other participants and faculty.  In addition, the Symposium provides a venue for the exposure of student research to the broader TAMUG community. 


There is no registration fee for the Symposium.

UPDATES

This will be our first Virtual Symposium and we are very excited to bring this mode to our students. We will be using a Google site hosted by the TAMU Servers to organize the symposium. All students participating will still need to register.

Virtual Poster Sessions

Registration: All students must register using the link, submit abstracts, and a PDF of their poster by the set deadlines.

Posters: See Poster Guidelines below for design tips. The posters will be posted to the website for the 48-72hrs the site is live. By submitting your poster to RGSO for the symposium you are giving permission for your research poster to be posted on the site during symposium.

Scoring: Poster Presentations will be evaluated on 5 categories.

  1. Abstract
  2. Methods/Overall Work & Approach
  3. Results & Discussion/Findings & Discussion
  4. Poster Quality
  5. Presenter Quality

Each category has a few prompting questions for the judges to consider. Please see the example score cards below to see points and questions by section.

Class Poster Example Score Card

Research Poster Example Score Card

Judging: For judging we will be utilizing Zoom. The Zoom link will be posted with the day and time with your abstract and poster on the website. The link will be open to the public but they will be muted. Any questions from the public will be submitted by chat, and the moderater will ask them after you wrap up your presentation. If anyone is disruptive during your presentation they will be removed from the Zoom. After your presentation and public questions we will end the Zoom for all except the presenter(s) and judges. They can then wrap up with you. We expect each session to run approximately 15mins although there is not a time requirement.

Lightning Talks

Registration: All students must register using the link (select your time preference: Morning or Afternoon), submit their abstract, and a PDF Announcement by the set deadlines.

Presenting and Judging: The Lightning Talks will be presented via Zoom in a set time slot for judging. We expect the presenter to share their screen with those viewing and that their presentation will be readble. The Zoom link will be open to the public but they will be muted. Any questions from the public will be submitted by chat and the moderater will ask them after you wrap up your presentation. If anyone is disruptive during your presentation they will be removed from the Zoom. After your presentation and public questions we will end the Zoom for all except the presenter(s) and judges. They can then ask any questions or have a conversation with you to wrap up. We expect each session to run approximately 10mins or less.

Scoring: Lightning Talks will be evaluated on 4 categories.

  1. Dissemination
  2. Methodology
  3. Content
  4. Oral Compentancy

Each category has a few prompting statements for the judges to consider along a 5 point scale. Please see the example score card below to see promts and scale by section.

Lightning Talk Example Score Card

NEW Deadlines

 Online Registration  Wednesday, April 8
 Submit Abstract Wednesday, April 8
 Submit Poster or Announcement  Wednesday, April 15

Schedule of Events

The schedule is currently set for the first day to be poster projects and the second day to be lightning talks. At the moment we intend to keep each type of poster separated but that may change depending on registrations and time zones. We will update all participants closer to the regstration deadline. Any questions or concerns can be directed to Therese Skrzyniarz at skrzt@tamug.edu.

Date Event Time
Tuesday, April 21st Class Posters & Senior Design   9:00-11:00 am
Undergraduate Poster Sessions    11:30-1:30 pm
Graduate Poster Sessions      2:00-4:00 pm
Wednesday, April 22nd  Lightning Talks      9:00-11:00 am
1:00-3:00 pm

Submitting an Abstract    

Registration is not complete until your abstract has been submitted by email to skrzt@tamug.edu.  The body of the abstract is limited to a maximum of 200 words. The following should be included as well (but will not be included in word count):
  • Title of the project
  • Names of all authors (lead author listed first)
  • Name of faculty advisor
  • Department in which research was conducted
  • Abstract text


Abstracts should be written in the original words of the poster presenter and should represent work that has not been published previously.

These will be posted to the website as submitted. Any errors will not be corrected by the symposium committee. Edits to the abstract after the deadline are up to the committee to accept and post.

Poster Guidelines    

Tutorial: Create a Poster in PowerPoint
Place the title and the authors' names, research category, and academic status (undergraduate/graduate) prominently at the top of the poster to allow viewers to identify your presentation easily.

Posters should be in landscape orientation. Please keep in mind, as we are posting digitally, to keep the ratio at 4:3, this will allow for consistancy on the site. In Powerpoint Standard Slide size 4:3 is the right ratio, or setting the slide to 48"x36" will also give you the correct size. When your poster is complete save as a PDF and email to skrzt@tamug.edu.  

Posters are due no later than April 15, 2020. Posters submitted after the deadline may not be posted. Please carefully proofread your poster prior to submission. If you need your advisor to proof or sign off on your poster; please get their feedback before sending it to us!

Things to look at and consider

  • Logos: use only the most up to date logos and do not stretch, distort, or recolor them. This goes for TAMU, TAMUG, and any other entity.
  • Background graphics: use high enough resolution to be clear at 100% zoom.
  • Images and graphs: should be inserted clear with enough resolution to be understood and read at 100% zoom.
  • Make sure your poster is visually appealing.
    • Try to consider the contrast of colors between your text and background for readability.
      • Black backgrounds with bright text is hard on the eyes, red on green may be hard if someone is colorblind, light blue on dark blue can be hard to read, etc.
    • Try to balance the amount of text, images, and negative space.
      • Don't have all images or all text
  • Constistancy: use the same formating throughout your poster.
  • When you convert to PDF double check all graphs and images migrated properly.
    • Occasionally drawn text boxes or graphics may disappear. If you have issues contact skrzt@tamug.edu.

The Studio has workshops and appointments with Richard Dally if you would like some help. Any questions may also be directed to Therese Skrzyniarz at skrzt@tamug.edu


Poster presenters should plan to present via Zoom 9:00am to 11:00am (for Class Sessions and Senior Design participants), 11am-1pm (for Undergraduate Poster Session participants) 1:00am to 3:00pm (for Graduate Poster Session participants) on April 21, 2020. This may change slightly depending on the number of registrations. This will be communicated to participants close to the deadline.

Lightning Talks Guidelines    

After the success of last year's lightning talks we are bringing them back for the second time!

Some changes have been made due to numerous requests. Lightning talks have been expanded to 5mins in length followed by Q&A. The talks are now open to both Undergraduate and Graduate students. Thank you for all your suggestions and for bearing with us as we learned last year.

Lightning Talks will be held April 22, 2020. Lightning Talks will not be uploaded to the site but we would like a PDF announcement (Like that for a Seminar or Defense) to post with your abstract and zoom information.  The guidelines are have it lanscape orientation, include your talk title, your name, degree you are pursuing, and faculty advisor(s). A picture would also be nice.

Your presentation does not need to be submitted to the symposium committee but please carefully proofread your slides prior to presenting. If you need your advisor to proof or sign off on your talk get their feedback before April 22, 2020!

Posters are due no later than April 15, 2020. Posters submitted after the deadline may not be posted. Please carefully proofread your poster prior to submission. If you need your advisor to proof or sign off on your poster; please get their feedback before sending it to us!

Things to consider on all materials

  • Logos: use only the most up to date logos and do not stretch, distort, or recolor them. This goes for TAMU, TAMUG, and any other entity.
  • Background graphics: use high enough resolution to be clear at 100% zoom.
  • Images and graphs: should be inserted clear with enough resolution to be understood and read at 100% zoom.
  • Make sure your presentation is visually appealing.
    • Try to consider the contrast of colors between your text and background for readability.
      • Black backgrounds with bright text is hard on the eyes, red on green may be hard if someone is colorblind, light blue on dark blue can be hard to read, etc.
    • Try to balance the amount of text, images, and negative space.
      • Don't have all images or all text
  • Constistancy: use the same formating throughout your presentation.
  • Length: don't have too many slides to go through in the 5min presentation time. Too many may look rushed.

RGSO assigns the time of your lightning talk. On the registration form you can select whether you prefer the morning or afternoon time slot. Exact order of the lightning talks will be determined after registration is closed.

The Lightning Talks will be presented via Zoom in a set time slot for judging. The Zoom link will be open to the public but they will be muted. Any questions from the public will be submitted by chat and the moderater will ask them after you wrap up your presentation. If anyone is disruptive during your presentation they will be removed from the Zoom. After your presentation and public questions we will end the Zoom for all except the presenter(s) and judges. They can then ask any questions or have a conversation with you to wrap up. We expect each session to run approximately 10mins or less.

 

If you have any questions or concerns please contact Therese Skrzyniarz in RGSO at skrzt@tamug.edu.

Serve as a Judge    

We need faculty and staff members, post-docs, and graduate students to serve as judges for each poster session. Graduate students cannot judge for the Graduate Poster Presentations but are eligible to serve for the Class, Senior Design, and Undergraduate Posters and Lightning talks. There will be multiple opportunities to attend Judge Orintation the week prior to the Symposium (dates to be determined.)  

The official judging form will be on qualtrics so all the judging can be remote. The projects and abstracts for those will be provided ahead of the symposium and Zoom announcement will be sent for your calendar.
 
If you're interested in participating as a judge email Holly Richards (richardh@tamug.edu) to sign up! 

Awards    

The top three posters (in each category and overall) from each presentation session and lightning talks will be recognized.

Past Award Winners