If you observe any behavior that is concerning you may report the behavior using the online report form. This is not to be used for emergencies. If you are in an emergency situation that requires medical, psychological or police services, call 911.
28. Student Conduct Files and Records
(Revised 2018)
Complaints may result in the development of a student conduct file in the name of the accused student. The student conduct file of the accused shall be destroyed should it be found that no violation of University rules occurred. The file of a student found to have violated University rules shall be retained as a student conduct record for no less than five years from the date of the student’s graduation or from the last day of the last semester the student is enrolled. Student conduct records may be retained for as long as administratively valuable. The records may be retained permanently if the student was expelled, suspended, or blocked from reenrollment and/or in situations that may result in future litigation.
Complaints of sexual harassment, sexual misconduct, dating violence, domestic violence, stalking, or related retaliation may result in the development of a file in the complainant’s name. This file shall be retained for no less than five years from the complainant’s graduation date or from the last day of the last semester the complainant is enrolled. These files may be retained for as long as administratively valuable.
Some student conduct records may be expunged for good cause by the Dean of Student Life and/or designee upon receipt of a written request by the student. A student conduct record with an expulsion, suspension, an unresolved case, or any open sanction will not be eligible for expungement. Factors to be considered in review of such petitions shall include, but are not limited to:
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the student’s level of understanding of their behavior and its impact;
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the conduct of the student subsequent to the violation; and
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the nature of the violation and the severity of any damage, injury or harm resulting from it.
Expungements
The file of a student found to have violated University rules shall be retained as a student conduct record for five years from the date of the stduent's graduation or from the last day of the last semester the student is enrolled. Student conduct records may be retained for as long as administratively valuable or permanently if the student as expelled, dismissed, suspended or blocked from re-enrollment and in situations that may result in future litigation.
In accordace with Texas A&M University Student Rules (Texas A&M University Student Rule 28), some student conduct records may be expunged for good cause by the Associate Vice President of Student Affairs and/or designee upon receipt of a written request by the student. A student conduct record with an expulsion, suspension, an unresolved case, or any open santion will not be eligible for expungement. Factors to be considered in review of such petitions shall include, but not limited to:
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the student’s level of understanding of their behavior and its impact;
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the conduct of the student subsequent to the violation; and
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the nature of the violation and the severity of any damage, injury or harm resulting from it.
Cadets and Former Cadets
Expungements of conduct files through the following process only addresses university conduct files and may not result in the removal of files maintained by the Office of the Commandant. Indivuduals who were cadets at the time of their incident should check the Corps of Cadets box in the Expungement Request Form which will result in the form being forwarded to the Office of the Commandant for review. Decisions regarding files maintained solely by the Office of the Commandant will be made independently. Students who wish to submit a records expungement request should carefully review the information below before submitting the appropriate paperwork.
Filing a Student Conduct Expungement Request
To submit an expungement request, student must complete the Expungement Request Form below.
Expungement Decisions
After review of all the information provided, expungement request decision will be communicated in writing to the student. Every effort will be made to send follow-up correspondence within 10 university business days.