TAMUG COMPLAINT & GRIEVANCE PROCESS FOR NONFACULTY EMPLOYEES

General Information:

•  This guidance applies to complaints by non-faculty employees filed under University Regulation 32.01.02,  Complaint and Appeal Procedure for Nonfaculty Employees.

• The term “complaint” includes any appeal of an adverse employment action, discipline, or dismissal.

• Most problems can be resolved through informal discussions between the employee and the immediate supervisor, department head or human resources staff.

• Although an employee is encouraged to resolve a complaint informally first, he or she may file a complaint without first seeking informal resolution.

Process:

• Employees file a complaint under University Regulation 32.01.02 by completing a Complaint and Appeal Form and submitting to Human Resources within (7) seven business days of the action that caused the complaint or (5) five business days of a reduction in force (RIF) notification.

• A complaint delivered to the Human Resources office later than seven business days of the action that caused the complaint will be deemed untimely filed and will be dismissed.

Related Information:

• Employees who have been subject to a reduction in force are governed by System Regulation 33.99.15, Reduction in Force for Nonfaculty Employees and Standard Administrative Procedure 33.99.15.M0.01, Reduction in Force for Nonfaculty Employees.

• Procedures related to allegations of illegal discrimination, sexual harassment, and/or related retaliation are initiated by filing a complaint in accordance with University Rule 08.01.01.M1, Prohibited Conduct: Discrimination, Harassment, Complicity, and Related Retaliation based on a Protected Characteristic.

Resources:

University Regulation 32.01.02, Complaint and Appeal Procedure for Nonfaculty Employees

Complaint and Appeal Form

System Regulation 33.99.15, Reduction in Force for Nonfaculty Employees

• Standard Administrative Procedure 33.99.15.M0.01, Reduction in Force for Nonfaculty Employees

• System Policy, 08.01, Civil Rights Protections and Compliance

• System Regulation 08.01.01, Civil Rights Compliance

• University Rule 08.01.01.M1, Prohibited Conduct: Discrimination, Harassment, Complicity, and Related Retaliation based on a Protected Characteristic

• Standard Administrative Procedure 08.01.01.M1.01, Investigation and Resolution of Allegations of Prohibited Conduct Against Students, Employees, and Third Parties

• TAMUG Title IX - Sexual Discrimination, Sexual Harassment, Sexual Assault & Violence