Employee COVID-19 Reporting Checklist & Form    

Support

Supervisor must complete the following for all employees, including student employees:

Complete and submit the TAMUG COVID-19 Tracking Form for Supervisors for employees and student employees you supervise:

  • Ensure affected individuals have access to appropriate resources.
  • Identify close contacts for the 48 hours prior to the individual becoming symptomatic. (Individual who has had close contact (<6 feet for ≥ 15 minutes.)
  • Identify areas where the affected individual last worked on campus, particularly in the 48 hours prior to the individual becoming symptomatic. (Check all that apply.)

Make appropriate Notifications:

  • Executive Associate Vice President, Senior Associate Vice President or Associate Vice President of the division should be notified following submission of the TAMUG COVID-19 Tracking Form for Supervisors.
  • The affected employee should be advised to seek medical advice by telephone from a healthcare provider, if they have not already done so.
  • Individuals having close contact with the affected employee should be notified WITHOUT IDENTIFYING THE NAME of the affected employee and told to self-quarantine for 14 days. The name of the employee must remain confidential.
  • These individuals should be instructed to self-quarantine and monitor their health daily for the next 14 days. A negative COVID-19 test does not allow the quarantine period to be shortened. Information about self-isolation and self-monitoring can be found on the TAMUG COVID-19 FAQ page.
  • Completion of the TAMUG COVID-19 Tracking Form for Supervisors will initiate disinfection by SSC in the designated area(s). If there is a concern about cleaning potentially affected areas, Residence Life, HR, UPD, and/or EHS shall notify SSC by calling (409) 740-4547 and providing:
    • Building and building number,
    • Room numbers/specific locations,
    • Point-of-contact at the building (name and phone number)
    • Description of the specific concern
  • After-hours and on weekends, the supervisor should call the University Police Department at (409) 740-4545.

Advise employees with new or worsening symptoms of COVID-19 that they are not permitted to return to work until:

  • For Persons with COVID-19 symptoms Under Home Isolation: The decision to discontinue home isolation for persons with confirmed or suspected COVID-19 should be made in the context of local circumstances. Options include a symptom-based (i.e., time-since-illness-onset and time-since-recovery strategy) or a test-based strategy.
  1. Symptom-based strategy
    1. Persons with COVID-19 who have symptoms and were directed to care for themselves at home may discontinue isolation under the following conditions:
      1. At least 3 days (72 hours) have passed since recovery defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g., cough, shortness of breath); AND,
      2. At least 10 days have passed since symptoms first appeared.
  2. Test-based strategy (contingent on the availability of ample testing supplies and laboratory capacity as well as convenient access to testing)
    1. Persons with COVID-19 who are symptomatic and directed to care for themselves at home may discontinue isolation under the following conditions:
      1. Resolution of fever without the use of fever-reducing medications, AND
      2. Improvement in respiratory symptoms (e.g., cough, shortness of breath), AND
      3. Negative results on two consecutive tests, ≥ 24 hours apart.
  • Persons Who have NOT had COVID-19 Symptoms but Tested Positive and are Under Isolation:
  1. Time-based strategy
    1. Persons with laboratory-confirmed COVID-19 who are asymptomatic and were directed to care for themselves at home may discontinue isolation under the following conditions
      1. At least 10 days have passed since the date of their first positive COVID-19 test and they have not subsequently become symptomatic since their positive test. If they develop symptoms, then the symptom-based or test-based strategy should be used.
  2. Test-based strategy (contingent on the availability of ample testing supplies and laboratory capacity as well as convenient access to testing)
    1. Persons with laboratory-confirmed COVID-19 who have not had any symptoms and were directed to care for themselves at home may discontinue isolation under the following conditions:
      1. Negative results on two consecutive tests, ≥ 24 hours apart.
  • Close contacts are permitted to return to work under the following conditions:
    • 14 days have passed since their last contact with an individual who was symptomatic or when they tested positive for COVID-19, AND
    • The close contact has not developed symptoms consistent with COVID-19 or tested positive for COVID-19
  • Note that close contacts in a household must self-quarantine for 14 days after their family member is considered recovered.
  • Employees may work remotely dependent on job description and supervisor approval.

Contact TAMUG EHS at ehs@tamug.edu with questions or for additional information.
Reference:  Centers for Disease Control and Prevention (CDC)