7. Attendance (Revised: 2010)
The university views class attendance as an individual student responsibility. Students are expected to attend class and to complete all assignments. Instructors are expected to give adequate notice of the dates on which major tests will be given and assignments will be due. This information should be provided on the course syllabus, which should be distributed at the first class meeting. Graduate students are expected to attend all examinations required by departments or advisory committees as scheduled formally.
Students who are requesting an excused absence are expected to uphold the Aggie Honor Code and Student Conduct Code (See Rule 24).
7.1 The student is responsible for providing satisfactory evidence to the instructor to substantiate the reason for absence. Among the reasons absences are considered excused by the university are the following: ( 1 Muster)
7.1.1 Participation in an activity appearing on the university authorized activity list.
7.1.2 Death or major illness in a studentís immediate family. Immediate family may include: mother, father, sister, brother, grandparents, spouse, child, spouseís child, spouseís parents, spouseís grandparents, stepmother, step-father, step-sister, step-brother, step-grandparents, grandchild, step-grandchild, legal guardian, and others as deemed appropriate by faculty member or studentís academic dean.
7.1.3 Illness of a dependent family member.
7.1.4 Participation in legal proceedings or administrative procedures that require a studentís presence.
7.1.5 Religious holy day. (See Appendix IV.)
7.1.6 Injury or Illness that is too severe or contagious for the student to attend class.
22.214.171.124 Injury or illness of three or more days. For injury or illness that requires a student to be absent from classes for three or more business days (to include classes on Saturday), the student should obtain a medical confirmation note from his or her medical provider. The contracted health service or other off-campus medical professional can provide a medical confirmation note only if medical professionals are involved in the medical care of the student. The medical confirmation note must contain the date and time of the illness and medical professionalís confirmation of needed absence.
126.96.36.199 Injury or illness less than three days. Faculty members may require confirmation of student injury or illness that is serious enough for a student to be absent from class for a period less than three business days (to include classes on Saturday). At the discretion of the faculty member and/or academic department standard, as outlined in the course syllabus, illness confirmation may be obtained by one or both of the following methods:
- Texas A&M University Explanatory Statement for Absence from Class form available at http://www.tamug.edu/stulife/student%20rules/attendance.htm.
- Confirmation of visit to a health care professional affirming date and time of visit.
188.8.131.52 An absence for a non acute medical service does not constitute an excused absence.
7.1.7 Required participation in military duties.
7.1.8 Mandatory admission interviews for professional or graduate school which cannot be rescheduled.
7.2 The Associate Vice President for Academic Affairs and Chief Academic Officer, or his or her designee, may provide a letter for the student to take to the instructor stating that the Associate Vice President for Academic Affairs and Chief Academic Officer has verified the studentís absence as excused.
7.3 Students may be excused from attending class on the day of a graded activity or when attendance contributes to a student's grade, for the reasons stated in Section 7.1, or other reason deemed appropriate by the student's instructor. Except in the case of the observance of a religious holiday, to be excused the student must notify his or her instructor in writing (acknowledged e-mail message is acceptable) prior to the date of absence if such notification is feasible. In cases where advance notification is not feasible (e.g. accident, or emergency) the student must provide notification by the end of the second working day after the absence. This notification should include an explanation of why notice could not be sent prior to the class. Accommodations sought for absences due to the observance of a religious holiday can be sought either prior or after the absence, but not later than two working days after the absence.
If needed, the student must provide additional documentation substantiating the reason for the absence, that is satisfactory to the instructor, within one week of the last date of the absence.
If the absence is excused, the instructor must either provide the student an opportunity to make up any quiz, exam or other graded activities or provide a satisfactory alternative to be completed within 30 calendar days from the last day of the absence.
7.4 The instructor is under no obligation to provide an opportunity for the student to make up work missed because of an unexcused absence.
7.5 See Part III, Grievance Procedures: 45. Unexcused Absences, for information on appealing an instructorís decision.
7.6 If the student is absent for excused reasons for an unreasonable amount of time during the semester, the Associate Vice President for Academic Affairs and Chief Academic Officer may consider giving the student a grade of W during the semester enrolled or a NG (no grade) following posting of final grades.
7.7 Whenever a student is absent for unknown reasons for an extended period of time, the instructor should initiate a check on the welfare of the student by reporting through the head of the studentís major department to the Associate Vice President for Academic Affairs and Chief Academic Officer and to the Office of Student Counseling.
1 In accordance with Faculty Senate Resolution FS.14.101 (see Faculty Senate meeting minutes of Feb. 10, 1997), "faculty members are encouraged not to hold exams on the day of Muster. Any absence from classes beginning after 5 p.m. to attend Muster will be considered a university excused absence."