19. Refunds (Revised: 2004)
Refund of fees shall be made by Texas A&M University at Galveston to students according to the following schedule:
19.1 For withdrawal from the institution:
19.1.1 Tuition, student services fee, general use fee, student center complex fee, health services fee, PE service fee, laboratory fee, other required fees, residence hall rent and board fee:
Fall, Spring, or 10-Week Semester
Prior to the first class day 100 percent
During the first five class days 80 percent
During the second five class days 70 percent
During the third five class days 50 percent
During the fourth five class days 25 percent
After the fourth five class days None
Five-Week Summer Term
Prior to the first class day 100 percent
During the first, second or third class day 80 percent
During the fourth, fifth or sixth class day 50 percent
Seventh day of class and thereafter None
If a student withdraws, moves off campus or in any other way terminates the housing contract, a refund of residence hall rent will be made according to the above schedule.
19.1.2 Identification Card Fee-None.
19.1.3 Housing Reservation Deposit -The deposit, which must accompany the housing application, serves as a reservation/damage/room clearance deposit. After a space is reserved and a contract signed, requests to cancel the reservation must be made in person or in writing to the Housing Office by:
For a Fall Semester:
April 15 for 100% refund
May 1 for 75% deposit refund
May 15 for 50% deposit refund
June 1 for 25% deposit refund
After June 1, no refund of deposit
For a Spring Semester
(new housing assignments only):
October 30 for 75% deposit refund
November 30 for 50% deposit refund
December 30 for 25% deposit refund
For Summer Sessions:
Cancellation deadlines will be the last workday before the residence halls open.
If a student cancels the academic year housing contract during the contract period, the $250 deposit is subject to forfeiture. The academic year contract period begins the date the contract is signed and terminates the end of the fourth week of classes in the spring semester. Exceptions to this rule may be made for students who cancel their contract for the following reasons: academic suspension, graduation, medical withdrawal or call to active military service.
19.1.4 Room Security Deposits-The security deposit made for residence halls will be refunded within 30 days after the tenant surrenders the premises, or the institution will provide the tenant a written description and itemized list of damages and charges pursuant to the requirements of the TEX. PROP. CODE ANN. Section 92.103.
19.1.5 Property Deposits-In accordance with Texas State Education Code §54.502, property deposits are returned automatically within six to eight weeks upon the withdrawal or graduation of a student. Amounts necessary to cover any loss, damage, or breakage caused by the student is deducted from the returned amount.
19.1.6 Parking Permits-Refunded upon request by Campus Police and prorated on a monthly basis.
19.1.7 All student services and privileges shall terminate when a student withdraws from the university.
19.2 Other than Withdrawal:
19.2.1 Tuition and Required Fees-Qualified tuition and required fees will be refunded in full on or before the 12th class day in the fall and spring semester and on or before the 4th class day for each summer term in which the students enrolled in the dropped courses. No refunds will be made for classes dropped after the above dates for each term.
19.2.2 Meal Plan Fees-These fees will be refunded according to the refund schedule in 19.1.1.
19.2.3 Identification Card-None
19.2.4 Housing Deposits-The Housing Deposit made for a residence hall will be refunded within 30 days after the tenant surrenders the premises, or the institution will provide the tenant a written description and itemized list of damages and charges pursuant to the requirements of TEX. PROP. CODE ANN. Section 92.103.
19.2.5 Removed 2/12/04
19.2.6 Parking Permits-Refunded upon request of Campus Police and pro-rated on a monthly basis.
19.3 No refunds will be made before 21 days from the date of payment, unless it can be determined that the payment was made in cash or that all checks presented in payment have cleared the payor's bank.
19.4 Tuition-Refunds of tuition and fees paid by a sponsor, donor or scholarship shall be made to the source rather than directly to the student who has withdrawn, if the funds were made available through the institution. Refunds of tuition and fees paid by parents or guardians for students shall be made directly to the student.
19.5 Refund Rule Required for Financial Aid Recipients:
19.5.1 If a refund of tuition, required fees and on-campus room and board is due a student who has withdrawn from the university and the student received Federal Title IV Assistance other than College Work-Study (CWS), part of the refund must be returned to the Title IV Program(s) involved, in compliance with federal regulations. After the amount of funds to be returned to Title IV Programs is determined, the remainder of the refund will first be returned to state and institutional programs from which funds were received, and any remaining funds would then go to the student.
19.5.2 Federal regulations require a pro-rata refund calculation for all Federal Title IV and certain state student assistance recipients who withdraw. The length of time during which a refund must be calculated is up to 60 percent of the semester.