28. Student Conduct Files and Records (Revised: 1995)
Case referrals may result in the development of a student conduct file in the name of the accused student. The student conduct file of the accused shall be destroyed should it be found that no violation of University Student Rules occurred. The files of students found to have violated University Student Rules shall be retained as a student conduct record for four years from the date of the sanction or until the student's graduation from the university, whichever comes first. Student conduct records may be retained for longer periods of time or permanently if the student was expelled, dismissed, suspended or blocked from re-enrollment and in situations that may result in future litigation.
Student conduct records may be voided by the Associate Vice President for Student Affairs or the Superintendent, dependent upon which office imposed the sanction, for good cause, upon receipt of a written request by the student. Factors to be considered in review of such petitions shall include:
28.1 the present demeanor of the student.
28.2 the conduct of the student subsequent to the violation.
28.3 the nature of the violation and the severity of any damage, injury or harm resulting from it.