10. Grading

(Revised 2016)

10.1 The course instructor must make available the following information to the class by the first class period:

A statement of the nature, scope and content of the subject matter to be covered in the course.

All course prerequisites as listed in the catalog.

All required course text(s) and material.

The grading rule, including weights as applicable for exams, laboratory assignments, field student work, projects, papers, homework, class attendance and participation and other graded activities in the calculation of the course grade. If more than 10% of any grading scheme is based on participation, the course instructor should explicitly define and outline how this grade is determined. No such rule should be in contradiction to other provisions of the University Student Rules.

This requirement can be met by posting on the Howdy Portal.

10.2 The student's semester grade shall be based upon the grading rule statement in 10.1 (above). No such rule should be in contradiction to other provisions of the University Student Rules. For information on contesting an assigned grade, see Part III, Student Grievance Procedures, 48. Grade Disputes.

10.3 There are twelve grades. The five passing grades at the undergraduate level, A, B, C, D, and S, representing varying degrees of achievement; these letters carry grade points and significance as follows:

Assigned by the instructor:

A: Excellent, 4 grade points per semester hour

B: Good, 3 grade points per semester hour

C: Satisfactory, 2 grade points per semester hour

D: Passing, 1 grade point per semester hour

F: Failing, no grade points, hours included in GPR

I: Incomplete, no grade points (hours not included in GPR)

Grades assigned if student is taking course S/U:

S: Satisfactory (or C above), hours not included in GPR

U: Unsatisfactory (D or F), no grade points (hours included in GPR)

Other:

X: No grade submitted, see 10.6

Q: Dropped course with no penalty, requires department head's permission, see Section 1.16.

W: Dropped course(s) with no penalty during the semester enrolled, hours not included in GPR, requires Vice President of Academic Affairs and Chief Academic Officer permission, see Section 1.7, 1.18, 7.8, and 17.

NG: No grade. Administrative removal of posted grades requires approval by the Vice President of Academic Affairs and Chief Academic Officer. A NG requires extensive documentation of the extraordinary circumstances justifying the No Grade. The instructor of record, or the instructor's department head if the instructor is unavailable, will be consulted during the process. The registrar will, if possible, notify the instructor of record, and in any event will notify the instructor's department head, when ever a NG is issued.

10.4 Passing grades for graduate students are A, B, C, & S.

10.4.1 Grades of S or U may be assigned in certain officially designated courses. Graduate courses on the degree plan may not be taken on an S/U basis, except for courses bearing the numbers 681, 684, 690, 691, 692, 693, 695, 697, or unless otherwise noted in the catalog. Graduate courses, other than those normally graded S and U, may not be taken on an S/U basis.

10.4.2 Only grades of A, B, C and S are acceptable for graduate credit. Grades of D, F or Unsatisfactory (U) for courses on the degree plan must be absolved by repeating the courses and achieving grades of C or above or Satisfactory (S). A course in which the final grade is C may be repeated for a higher grade.

10.4.3 Graduate students must maintain a grade point (GPR) of 3.000 (B average based on a 4.000 scale) for all courses which are listed on the degree plan and for all graded graduate and advanced undergraduate coursework (300- and 400-level) completed at Texas A&M and eligible to be applied toward a graduate degree. Those involving grades of W-drop (W), Satisfactory (S), Unsatisfactory (U) and Q-drop (Q) shall be excluded.

If either of the student's cumulative GPR or the GPR for courses listed on the degree plan falls below the minimum of 3.00, he or she will be considered to be scholastically deficient. If the minimum GPR is not attained in a reasonable length of time, the student may be dropped from graduate studies. Graduate Students should refer to the Texas A&M University Student Rules for scholastic deficient sanctions. Departments or colleges may adopt specific guidelines pertaining to scholastic deficiency or dismissal.

10.5 A temporary grade of I (Incomplete) at the end of a semester or summer term indicates that the student (graduate or undergraduate) has completed the course with the exception of a major quiz, final examination or other work. The instructor shall give this grade only when the deficiency is due to an authorized absence or other cause beyond the control of the student. When an instructor reports an incomplete grade to Admissions and Records, he or she will fill out an "Incomplete Grade Report," which is filed with the department head. Copies are sent to the student and to the student's department head. This report includes (1) a statement of the instructor's reasons for awarding the incomplete grade and (2) a statement concerning the remaining work to be completed before the last day of scheduled classes of the next fall or spring semester in which the student enrolls in the University unless the student's department head, with the consent of the instructor (in the absence of the instructor, the department head), grants an extension of time for good reason. If the incomplete work is not completed within this time or if the student registers for the same course again, the I will be changed to an F by the registrar. Grades of I assigned to 684 (Professional Internship), 691 (Research), 692 (Professional Study) or 693 (Professional Study) are excluded from this rule.

In accordance with Title IX of the Educational Amendments of 1972, Texas A&M University shall treat pregnancy (childbirth, false pregnancy, termination of pregnancy and recovery there from) and related conditions as a justification for an excused absence for so long a period of time as is deemed medically necessary by the student’s physician.  Requests for leave of absence related to pregnancy should be directed to the instructor; questions about Title IX should be directed to the Title IX Coordinator.

10.6 The X notation is assigned to a course by the registrar at the end of a semester or summer term only when a grade is not submitted by the instructor. The registrar will notify the college in which the course is taught that an X notation has been made. The Vice President of Academic Affairs and Chief Academic Officer will request, through the department head, that the instructor, at the beginning of the succeeding semester or summer term, remove the X notation and assign a letter grade with a Grade Change Report. The instructor will have 30 days from the beginning of the succeeding semester or summer term to report a change of grade to the registrar. If a Change of Grade Report is not received during this time period, the registrar will automatically remove the X notation and assign a grade of F. Grades of X assigned to 684 (Professional Internship), 691 (Research), or 692 (Professional Study) are excluded from this rule.

10.7 An instructor may change a student's grade by submitting a Grade Change Report to the Admissions and Records Office.

10.7.1 A grade may be changed up to one year after the submission of the final grades for a given semester. This change requires the approval and signature of the department head as well as the instructor.

10.7.2 After one year, a grade change must have the approval and signature of the Vice President of Academic Affairs and Chief Academic Officer in addition to the signatures of the instructor and department head.

10.7.3 Anytime a grade is lowered, the Grade Change Report must have the approval and signature of the Vice President of Academic Affairs and Chief Academic Officer in addition to the instructor and department head.

10.7.4 Grade changes for faculty members who are unavailable, or are no longer employed at Texas A&M University, require the approval of the department head and the Vice President of Academic Affairs and Chief Academic Officer.

10.8 All grades shall be reported to the registrar promptly on the date specified in the call for grades. Except for grades for graduating students, all other final grades shall be due not less than 72 hours after the end of the examination period.

10.9 Only the grade made in course work for which the student was registered in this institution shall be used in determining his or her grade point.

10.10 An undergraduate student's cumulative grade point ratio for any period shall be computed by dividing the total number of semester hours for which he or she received grades into the total number of grade points earned in that period. Semester credit hours to which grades of F or U are assigned shall be included; those involving grades of W, Q, S, X, I, and NG shall be excluded. 10.10.1 (Removed May 2013)

10.11 Students registered for KINE 198 and KINE 199, wishing to change the grade type from a graded course to S/U or from S/U to a graded course, may do so by selecting the "My Record" tab on the Howdy website at http://howdy.tamu.edu, then by selecting "Change KINE 198/199 Grade Type" in the "Registration" box.  All requests for KINE 198 and KINE 199 changes must be accomplished on or before the Q-drop deadline for the fall, spring or summer semester.

10.12 Undergraduate students:

10.12.1 Undergraduate students may be permitted to take courses in their degree programs at Texas A&M University on a satisfactory/unsatisfactory (S/U) basis consistent with the requirements of the student's college.

10.12.2 The hours for which a student receives a grade of "satisfactory" shall not be included in the computation of the student's semester or cumulative grade point ratio; a grade of "unsatisfactory" shall be included in the computation of the student's grade points per credit hour as an F. A grade of "satisfactory" will be given only for grades of C and above; a grade of "unsatisfactory" will be given for grades D and F.

10.12.3 Students on probationary standing may be required to take electives on an S/U basis as determined by published college policies.

10.13 Graduate students should refer to the Texas A&M University Student Rules for information on grading.

10.14 Near the middle of the fall and spring semesters, a preliminary report, showing the current progress of all undergraduate students who have completed less than 30 semester credit hours at Texas A&M University will be made available. Preliminary grades are not recorded on the students permanent record.

10.15 At the close of each semester, a final report of the student's semester grades will be made available to the student at http://howdy.tamu.edu. Students may create a parent password which enables parents or guardians to access grade information.

10.16 No student grade that is personally identifiable may be posted unless the student has given written consent in advance.

10.17 An undergraduate student is making satisfactory academic progress when he or she is meeting University, college and major field of study grade point requirements.

10.18 Graduate students should refer to the Texas A&M University Student Rules for GPR requirements.

10.19 Any undergraduate student who wishes to repeat a course must do so before he or she completes a more advanced course in the same subject. What constitutes a more advanced course will be determined by the head of the department offering the course.

10.20 When a course is repeated by an undergraduate student in an attempt to earn a grade higher than C, D, F, or U, only the highest grade will be used for the degree audit. However, the grades for all courses taken in residence at Texas A&M University will remain on the student's permanent record. A student’s cumulative GPR will include all graded courses except courses under the First Year Grade Exclusion Policy. An undergraduate student may attempt a course no more than three times, including courses graded Q or W but excluding those graded NG, unless approval has been received from both the Vice President of Academic Affairs and Chief Academic Officer and the department offering the course.

10.21 A student repeating a course completed at Texas A&M University in which a grade of B or better has been earned will not receive grade points for the repeated course, unless the catalog states the course may be repeated for credit.

10.22 Graduate students should refer to the Texas A&M University Student Rules for repeating course requirements.