Aggie S.O.U.L Constitution

Sisterhood Of University Leaders

 Article I.  Name and Membership

Section 1.            The name of this organization shall be Aggie Sisterhood of University Leaders and shall here after be referred to as Aggie S.O.U.L.

Section 2.             Membership shall include all active and inactive members.

a.       Admission- At the end of each spring semester TAMUG faculty and staff shall be requested to make nominations of outstanding women leaders in the freshman class. The Student Life Office shall select from nominations ten representatives. Upon vacancy of a Junior or Senior position the Student Life Office shall request nominations and select new members.  All nominees shall be required to have and maintain a cumulative GPA no lower than 2.25.

b.      Membership to this organization shall consist of 35 members- 10 sophomores, 10 juniors, and 10 seniors, and 5 fifth year seniors or post baccalaureate students (classification shall be made by class year rather than credit hours).

c.       Nominee Qualification—Recommendation by Faculty, Staff or Standing Member for outstanding leadership qualities through academics, professional organizations, or social organizations and a minimum cumulative GPA of 2.25. Student Life staff will make final decisions.

d.      Active Members- All members shall be given active membership upon admission and payment of dues.

e.       Standing Member- After having served in the organization for one year standing membership shall be granted.

f.        Inactive Members- Inactive status is given when a member’s GPA drops below the required level or their absences exceed the number excused each semester. Inactive status may only be given for one semester. If the member’s GPA or attendance does not improve in the probationary inactive period, the member will be requested to step-down from the organization.

Article II. Purpose—

Section 1.            To serve as a representative organization of TAMUG women leaders.

Section 2.         To promote leadership development.

            Section 3.             To encourage and assist in educational and social development among women leaders

Section 4.             To provide programming to educate students on issues related to women.

Section 5.         To promote camaraderie among women leaders.

Article III. Organization—

Section 1.             The body of this organization shall consist of all members: active, standing, and inactive. The executive team shall consist of two Co-Directors and three Committee Chairpersons. All members are required to sit on one committee.

Article.  IV. Meetings

Section 1.             Meetings will be conducted bimonthly

a.       There shall be two types of meetings.

i.         One meeting shall be a business meeting at which committee reports are presented and other issues related to the well being of the club shall be discussed.

ii.       The other meeting shall be a special event meeting. The presiding officer of special event meetings is to be the Programming Chair. The special event meetings are to have programs for members pertaining to women’s issues.

Section 2.             Committee meetings are to be set by the Chairperson. Attendance to committee meetings is mandatory and unexcused absences are to be reported to the Co-Directors.

Article V. Responsibilities and Requirements of the executive team—

Section 1.             Requirements of the executive team:

a.  Must be standing members with a minimum cumulative GPA of 2.5

Section 2.         The responsibilities of the Co-Directors shall be to:

a.       Call and preside over all business meetings.

b.   Oversee the Committee Chairs.

c.       Represent the organization to administration and in community relations.

d.      Maintain attendance records.

e.       Coordinate the budgetary process with the other members of executive team and advisor at the end of each school year.

f.        Handle all matters pertaining to the well being of this organization not otherwise designated in this constitution.

g.       Delegate the responsibilities as deemed necessary for the administration of this office.

Section 3.            The responsibilities of the Fundraising and Finance chairperson shall be:

a.       To keep permanent records of all financial transactions made by the organization.

b.      To present financial report at each business meeting.

c.       To coordinate semesterly fundraising activities to raise amount set by Co-Directors each semester.

d.      To deposit funds, along with proper paperwork within 24 hours of receipt to the Student Organizations Account management by the Student Activities office.

e.       Submit an after action report to Social Chair within one week of fundraising activity.

Section 4.         The responsibilities of the Programming Chairperson shall be:

a.       To plan monthly programs that benefit all women on the general student body.

b.      To plan and preside over all special event meetings.

c.       To send Thank You letters to all presenters or supporters as needed.

d.      To submit an after action report to Social Chair within one week of programming activity.

Section 5.         The responsibilities of the Social Chairperson shall be:

a.       To plan annual Mother-Daughter Tea at Parent’s Weekend.

b.      To plan End of Year banquet.

c.       To plan Holiday Mixer.

d.      To plan any other social activities that occur throughout the semester.

e.       Keep record of all activities, programs, and after action reports preformed by organization.

Article VI. Dues—

Section 1.             Dues shall be collected at the beginning of each semester and are hereby set at a minimum of $10.00, but shall be evaluated each semester by the executive team.

Article VII. Record Keeping—

Section 1.             The Social Chair shall maintain all current records, with the exception of financial records, which are to be maintained by the Fundraising and Finances Chair. Records are to be kept at all times in the organization’s file in the Student Life Office. Upon request, members and advisors may check out records.

Section 2.             The University Student Rules require the depositing of all funds with the Student Life Office within 24 hours of receipt. A source of funds sheet, as well as copies of club receipts, should accompany all deposits.

Section 3.             Check writing—All purchases should be cleared with an officer and advisor eligible to request a check prior to purchase. Only the Co-Directors and Advisors have check signing ability. All receipts must accompany the Check Request Form when submitted.