CHECK IN/CHECK OUT PROCEDURES

Residence Life Office personnel must officially check you into your room when you enter housing (or are authorized to change rooms) and officially check you out of your room when you leave housing (or are authorized to change rooms).  You will sign for the inventory and condition of your room and bathroom and will be held accountable for any new damage or missing furniture.  Failure to officially check in/out of your room will result in an “Improper Check-In/Out” charge of $50.00

* CHECK-IN

You must come to the Residence Life Office to check into your assigned room.  Failure to officially check in/out of your assigned room or follow any of the Check-In/Out instructions will result in an “Improper Check In/Out” charge of $50.00.

1)       Standard Check In/Out Report - Check each item listed and note any damages.  Do the same for the Bathroom Condition Report.  Be sure to check your room carefully; you will be charged for any damage found at check-out that has not been noted.  Verify the inventory number on each piece of furniture according to the Report.  Be sure to note any damage to the furniture.  You are responsible for the furniture and the condition of the furniture noted on your inventory sheet.  Any missing, broken, damaged, stacked or extra furniture will be charged.  You must sign this Report and return it to Residence Life within two days of check-in.

2)       Room Schematic – Note any damage to your room on this sheet at check-in time.  Record size, number, type and location of all holes.  Record any flaws or anything unusual in the room.  You must sign the bottom of the sheet and a Residence Life representative will also sign.

3)       It is important to take your time and do a thorough check-in.  A good check-in results in a good check-out and alleviates charges for damages that were not there when you entered the room.  Remember that you will be charged for damages not noted at check-in but found at check-out time.

Due to the lack of storage, we are unable to remove any University furniture from the residence hall room.  Students ARE NOT allowed to remove University assigned furniture from their rooms; doing so can result in charges to the resident

* CHECK-OUT

1)       Be sure to make an appointment time for your check-out.

2)       At the time of check-out, a Residence Life representative will go with you to your room with the room file.  Your room should be ready for check-out according to the Check-Out Instructions:

***YOU MUST REPORT TO THE RESIDENCE LIFE OFFICE ON YOUR APPOINTED CHECK-OUT DAY AND TIME TO BEGIN THE CHECK-OUT PROCESS.  STAFF IS AVAILABLE WEEKDAYS BETWEEN 8 AM – 12 PM AND 1 PM – 4 PM***

·         All items must be removed from walls for wall inspection, including posters, pictures, flags, etc. (including your roommate’s).  If not done at check-out time, check-out will not be done.  You must then return to Residence Life when items are removed to restart the check-out process, and wait for a Residence Life Office representative to become available to conduct your check-out.

·         Furniture must not be stacked on other furniture pieces or other objects, including furniture used by your roommate!  The Residence Life Office representative must be able to read inventory numbers of all furniture in the room.   A moving charge of $15.00 will be assessed for each piece of stacked furniture.

·         Beds must be lowered and assembled correctly.  Bed frames must be lowered to at least seventeen (17) inches above the floor.

·         The entire room and bathroom must be clean.  Cleaning charges may be assessed for sweeping, mopping, bathroom cleaning, or other cleaning.

·         All stickers and signs must be removed from doors, windows, and/or furniture.  A removal charge of $5.00 will be assessed for per sticker/sign not removed.

·         Entrance doors must be free of any drawing/writing.

·         Personal items or furniture left in rooms, hallways, or on patios, balconies, and walkways, will be assumed to be abandoned and confiscated by University personnel.  This includes bicycles, unless it has a registration sticker obtained from Campus Police.  A moving charge of $15.00 will be assessed for each piece of non-University furniture, carpeting, or other belongings left in the room.  If you want to keep it, take it with you!

·         The furniture (by inventory number) that was in your room at check-in must be in your room at check-out, otherwise you (and your roommate, if also responsible) will be charged for the “Replacement Cost” of each missing piece.  No consideration is given to age or condition of the missing furniture; you will be billed the cost of a new piece.  You may request a copy of the inventory numbers assigned to your room in order to locate furniture and attempt to reconcile any problems.

·         All of your belongings must be out of the room at the time of your check-out.  After check-out is complete, you will not have access to the room.  The Residence Life Representative will secure the room and be the last to leave the room.

3)       The Residence Life representative will verify the inventory numbers on each piece of furniture in your room.  Any missing or extra furniture will be charged to you accordingly.  The furniture should not be stacked and all inventory numbers must be accessible.

4)      A close review is made of the cleanliness of the room and cleaning charges are assessed if appropriate.  Also, any damage to the room is documented and given to the Residence Life Office so that charges can be assessed.  During a regular check-out period (end of school year, Christmas break, etc.), damages are assessed at one-half the charge to each room occupant.  If you are checking out at any other time, you will be charged the full amount, unless your roommate provides a written statement taking full responsibility for the damage and giving it to Residence Life.  Each student is responsible for cleaning the room and bathroom at the time of check-out.  Cleaning charges are not split.

5)      Students must sign the Check-Out sheet.

* EXPRESS CHECK OUT

Students may choose to sign up for an Express Check Out.  Both residents must choose to sign up for this option, or neither may participate.  The Express Check Out requires students to have made all the same preparations as a regular check out, but allows students to depart without setting up an appointment with the Residence Life Office.  In effect, they are waiving their right to be present with Residence Life staff during check out of the room.  Paperwork must still be completed, and both residents are still responsible for any damages or charges assessed during check out.  For more information on Express Check Out, please contact Residence Life at 740.4445.