Research Compliance & Management
TAMUG Research Symposium
Texas Institute Oceanography
Centers & Labs
TAMUG Procedures for Posting and Hiring Faculty-Equivalent Research Positions
TAMUG Faculty-Equivalent Research Positions will be posted through TAMUG Human Resources
The following research positions are considered faculty-equivalent:
Assistant Research Scientist Associate Research Scientist
Research Scientist Postdoctoral Research Associate
Step 1: Prepare, route, submit and receive approved PAR. The revised PAR form and Instructions can be found on the TAMUG Human Resources (HR) website at http://www.tamug.edu/hrd/Forms.htm Routing for employment actions which are 100% research funded may now be approved by either the AVP for Research and Graduate Studies or AVP for Research Development instead of the VP for Finance.
Step 2: Post position with HR. To post a position, a Notice of Vacancy (NOV) is required. PDF version is available at http://www.tamug.edu/hrd/Forms.htm. Send completed NOV to Betty Thompson (TAMUG-HR) via email (firstname.lastname@example.org) Positions will be posted on the TAMUG employment and Texas Workforce Commission websites. Posting with supplement sources is encouraged.
Step 3: Collect Applications for Consideration. Applications should come into HR (TAMUG-HR, P.O. Box 1675, Galveston, TX 77553) where they will be distributed to departments as received. Originals will be kept in department and copy will be retained by HR. Self-Identification Information Form (last page of application) will be removed and retained by HR.
Step 4: Follow hiring procedures per System Regulation 33.99.01 (http://policies.tamus.edu/33-99-01.pdf) and University Rule 33.99.01.M1 ( http://rules-saps.tamu.edu/PDFs/33.99.01.M0.01.pdf). Document the search and selection processes. Send Betty Thompson a detailed description of the processes used to determine the best qualified applicant.
Step 5: After the references are checked, the departments may then make the offer. Make offer to selected candidate using offer letter template (http://www.tamug.edu/hrd/Forms.htm). Email Betty Thompson a copy of the offer letter to review.
Step 6: Submit TAMUG Criminal Background Check Request Form (http://www.tamug.edu/hrd/Forms.htm) to HR.
Step 7: Submit Verification of Degree(s) and/or Licensure Release Form at http://vpr.tamu.edu/resources/staffing/degree-verification-form to Betty Thompson. Please note the commercial system used cannot verify international degrees. Additional effort may be required from the hiring group and applicant for verification of international degrees. If the diploma isn’t in English, you can always try http://translate.google.com, otherwise, a certified transcript or certified diploma in English is required.
Step 8: A completed Committee Approval Form is required for Assistant Research Scientist, Associate Research Scientist, and Research Scientist positions (not required for Postdoctoral Research Associate positions). Form is available at http://vpr.tamu.edu/resources/forms/CommitteeApprovalForm.pdf and completed form needs to include signatures from the Departmental Promotion and Tenure Committee and Department Head.
Step 9: Complete an Research Personnel Action Form. Form is located at http://vpr.tamu.edu/resources/staffing/RPAForm021412.pdf. Send with appropriate attachments to RPA-Form@tamu.edu with a copy to Betty Thompson (email@example.com).
Step 10: Retain copies of applications, interview notes, and related paperwork as specified in the State of Texas Records Retention Schedule. There should be a departmental and TAMUG-HR copy.