Visiting Scholars Program

Visiting Scholars Versus Visiting Scientists

The major difference between the Visiting Scholar and the Visiting Scientist is that the Visiting Scholar is not an employee of Texas A&M University at Galveston or the System members at Texas A&M University facilities. Department heads and the Associate Provost/Chief Academic Officer must be aware of and approve the presence and activities of the visitors. (The Visiting Scientist titles are being phased out since they are redundant with other research titles.)

There are some fundamental issues when considering bringing in a visitor. They include:

  1. Potential liability of the host faculty member;

  2. Liability of the visitor for accidents;

  3. Insurance;

  4. Intellectual property/technology transfer (i.e., signing non-disclosure agreements); and

  5. Conflict of interest.

Consideration of all of the above will be done at the department level.

The Form 5VS will be initiated at the department level and approved by the department head (or associate department head) and the Associate Provost and Chief Academic Officer. The complete Visiting Scholar package (5VS and CV or resume) is then forwarded to TAMUG’s Research and Graduate Studies Office ( for submission to TAMU Office of the Vice President for Research.  There, the package will be screened for export control issues. Once approved, the application will be forwarded to the Immigration Services for Faculty and Scholars office with a copy being returned to the TAMUG originating department.  The originating department should then prepare an offer letter and any other required forms.  Please be sure a copy of the offer letter is forwarded to the Department of Research and Graduate Studies (

Texas A&M University policy is to comply with United States export control laws and regulations.  All University employees and students are responsible for the export control implications of their work and must ensure that their activities conform to export control laws and regulations.  Export-controlled technical information, data, items, software, hardware, biological and chemicals must be secured from use and/or observation by unauthorized foreign nationals.  More details on export control may be found at: or refer to the export control manual at:

Form 5VS and General Guidelines

Please send a complete package (5VS, CV or resume) as a PDF to


The purpose of this form is to establish administrative approval of a Visiting Scholar agreement. These agreements are of a temporary nature. The form is to be used to establish a new agreement with a Visiting Scholar or to establish a modified agreement related to a change in the original agreement. A letter of justification and a copy of the previous 5VS must be attached if modifying. Upon arrival of the Visiting Scholar he/she should contact Tina Pennington,  in the Human Resource office. 

International Scholars

Additional forms are required for International Visiting Scholars.  Please see: