Instructor Process

Step 1

Upon encountering an alleged violation of the Honor Code, the instructor has the option of handling the case himself/herself or referring the case to the Honor Council

Step 2

If the case is referred to the Honor Council, the instructor shall complete the Honor Code Violation Report Form as soon as practicable (with a preference for five(5) university business days) of the instructor's discovery of the alleged violation, and send it to the Honor Council for further consideration. Please see "Honor Council Process".

Step 3

If the instructor decides to handle the case autonomously, he/she will meet with the alleged violator. In this meeting, the instructor shall inform the student of the violation and give him/her the opportunity to be heard.

Step 4

After meeting with the alleged violator, the instructor will determine if there has been a violation of the Honor Code.  If no violation is found, the case is dropped and no action is taken.  The instructor shall document the meeting and notify the Director of Honor System that the meeting occurred as soon as practicable.

Step 5

If the instructor determines that there has been a violation of the Honor Code, the instructor determines the severity of the Honor Code violation, and assesses a sanction using the sanctions options provided by the Honor Council. The instructor completes the Honor Code Violation Report Form.  The instructor is authorized to impose the following sanctions.

Academic Sanctions

The instructor may assign appropriate academic sanctions based upon the specifics of the incident.  The penalty for a violation shall be an "F*" in the course and "Honor Violation Probation. Less severe penalties may be imposed if the circumstances warrant. Examples include:

  • Receiving a course grade reduction
  • Receiving a zero on an assignment
  • Being required to participate in extra requirements for a course
  • Being withdrawn from the class
  • Educational Sanctions

The instructor may assign appropriate educational sanctions. Examples of educational sanctions include requiring a student to attend an academic integrity seminar, to perform appropriate university or community service, or to make restitution for damage that occurred as a result of the incident.

No Upper Division student found guilty of academic misconduct may receive Cum Laude, or Magna Cum Laude honors at graduation. Upper Division status is defined as having earned 60 or more credit hours, including transfer hours, prior to the date of the violation. This sanction is automatic upon a finding of academic misconduct, and is imposed without regard to the severity of other sanctions imposed by the instructor

Note: At any point prior to the instructor's imposition of a sanction, either the alleged violator or the instructor may terminate the process and refer it to the Honor Council.

Step 6

If the instructor determines the violation deserves a greater penalty than an "F*" in the course, the case is automatically referred to the Honor Council for adjudication.

Step 7

The instructor meets with the violator to notify him/her of the sanctions and of the appeal process. The student is required to check one of the options on the Honor Code Violation Form and sign the form.

Step 8

If the student accepts responsibility for the violation and accepts the sanction assigned by the instructor, the Honor Code Violation Form shall be sent to the Honor Council Director as soon as practicable (with a preference for five (5) University business days), where it is kept on record.  If this violation represents a student's second violation of the Aggie Honor Code, the case shall be automatically referred to the Honor Council for adjudication.  The instructor will be notified by the AHSO that the Honor Council Process will take precedence.

Step 9

If the student indicates on the Honor Code Violation Form that he/she does not agree with the sanction, or denies that the violation occurred, the instructor obtains the alleged violator's signature on the Honor Code Violation Form and submits it to the Associate Vice President of Student Affairs and Auxiliary Services within five(5) University business days. This submission begins the appeal process.

Note: The Associate Vice President of Student Affairs and Auxiliary Services has the option of extending any deadline for extenuating circumstances.