TAMUG Graduate Students have access to the RGSO vehicle for appropriate uses, defined below. Any graduate student needing to use the vehicle may do so if their use falls into the range of uses defined below and they follow all standard operating procedures.
For questions, call or email Nicole Kinslow, (409) 740-4937 or firstname.lastname@example.org.
The primary purpose and use of the vehicle shall be for travel directly related to class attendance in College Station.
Reservations for use related to class attendance shall get the highest priority
Other acceptable uses include:
Travel to a conference in Texas, only if all criteria below are met:
The vehicle has at least 4 passengers attending the conference; and
Travel will be 4 days or less total; and
At least 2 passengers are presenting at the conference
Travel related to class attendance at TAMU but not in College Station, only if all criteria below are met:
The field trip or attendance is required as part of the class; and
It is a university-sponsored trip; and
At least 2 people will be attending; and
The faculty member from Texas A&M will be in attendance; and
Travel will be 3 days or less
Airport pick-up and drop-off, only if:
Related to the REU program, or
At least 4 A&M Galveston students will be flying out together
Unacceptable uses for the vehicle
Picking up supplies of any sort
A&M Galveston class fieldtrips
Conference attendance outside of Texas
A&M Galveston class attendance outside of A&M Galveston campus
If you feel your request is not addressed in the guidelines above and you would like to request use of the vehicle, please email Nicole Kinslow at email@example.com with your formal request, including all trip details (departure and return dates, destination, number of passengers, purpose of travel). Each request will be reviewed on a case-by-case basis.
Students must reserve the vehicle at least 24 hours in advance of travel.
Reservations are made on a first-come-first-served basis.
First priority will be given to use related to class attendance at A&M College Station.
Only drivers who been approved through RGSO shall be allowed to use the vehicle:
Students must submit to a Motor Vehicle Record (MVR) check through the University Police Department every 3 years:
Cost for the MVR check and driving test is $7.50
Payments shall be made through the Cashier’s Office to RGSO
Upon successful check of the student’s Motor Vehicle Record (MVR), the student will be contacted by the University Police Department
Student will then take the 15 passenger van test
Upon completion of the 15 passenger van test student will provide the following:
Copy of your Certificate of Completion from AlertDriving
Copy of your current Driver’s License
Copy of your current Car Insurance (new copies must be presented upon policy expiration)
Driver will be responsible for the vehicle the entire time it is in their possession.
Students are responsible for the condition of the vehicle- all debris must be removed from the vehicle upon return, the vehicle should be full of gas and without damage upon return.
Any damage, indicator lights, or incidents should immediately be reported to the Graduate Studies office in-person or by email to firstname.lastname@example.org.
Any type of vandalism or abuse of the vehicle will be investigated by the University Police Department and dealt with as appropriate.
Any traffic violations (moving or parking) are the sole responsibility of the driver.
At no time will alcohol or drugs be consumed or transported in a state owned vehicle. Any evidence of such will result in immediate revocation of use of the vehicle. Any citations received will be the responsibility of the driver.
If you are parking at TAMU College Station, the following lots are available for your use while driving the RGSO vehicle:
Lot 48 (overnight parking is allowed)
Lot 62 (overnight parking is allowed)
Fuel card privileges are to be used for fuel and oil products only. Itemized receipts are required for all fuel card purchases.
Any violation of the above Standard Operating Procedures may result in the revocation of vehicle use privileges.
Any questions about the above Standard Operating Procedures should be directed to Nicole Kinslow at email@example.com