SHELTER IN PLACE
When emergency conditions do not warrant or
allow evacuation from campus, the safest method to protect campus occupants may
be to take shelter inside a campus building and await further instructions.
The order to shelter in
place will be given by the Office of the Vice President and CEO at which time
the following procedures will be implemented.
Employees:
ü
Move indoors or remain there – avoid windows and
areas with glass.
ü
If available, take a radio or television to the
room to track emergency status.
ü
Keep telephone lines free for emergency
responders. Do not call 911 for information.
ü
If hazardous materials are involved,
o Turn off all ventilation systems and close all
inlets from the outside,
o
Select a room(s) which is easy to seal and, if
possible, has a water supply and access to restrooms.
o
If you smell gas or vapor, hold a wet cloth
loosely over your nose and mouth and breath through it in as normal a fashion
as possible.
Students:
ü
Return to resident hall room - avoid windows and
areas with glass.
ü
If available, take a radio or television to the
room to track emergency status.
ü
Keep telephone lines free for emergency
responders. Do not call 911 for information.
ü
Wait for Community Advisor or campus authority to
provide further instructions
ü
If hazardous materials are involved;
o
Turn off all ventilation systems and close all
inlets from the outside
o
Select a room(s) which is easy to seal and, if
possible, has a water supply and access to restrooms.
o If you smell gas or vapor, hold a wet cloth loosely over your nose and mouth and breath through it in as normal a fashion as possible.
Central
Shelter In Place Location
ü Should an incident occur that requires all
campus occupants to shelter in place in a central location, the Incident
Command will notify each department head to have all students, faculty, and
staff under their area of responsibility or in the building in which they are
located to report to the P.E. Facility immediately.
ü
Once all campus occupants have reported to and
have been accounted for in the P.E. Facility, further instructions
will be provided by the Incident Command Team
CAMPUS EVACUATION – WHEN TO EVACUATE
Campus occupants may be
ordered to evacuate the campus in the event of a hurricane/adverse weather
conditions, fire, refinery explosion, release of toxic or odorous gas,
terrorist threat or attack, bomb threat, or any other event that is deemed by
the campus leadership to be a clear and present danger to the students, faculty,
and staff of TAMUG.
The order to evacuate the campus will be given by the Office
of the Vice President and CEO at which time the following procedures will be
implemented.
General
Evacuation Procedures and Guidelines (Campus):
ü
Evacuation
of the campus will be conducted in a calm and coordinated manner which will be
overseen by the Incident Command Team
ü
Announcements
will be communicated through department heads to their personnel and students
via E2 Campus, AggNews, voice mail, and the campus close circuit television channel.
ü
The
Incident Command Team will notify all subordinates of the decision to evacuate
campus.
o Door-to-door announcements will be made in the Residents
Halls by Residential Services Staff members.
o
Fliers announcing the evacuation will be left on any door
unanswered during the door-to-door walk through.
ü
All
employees are essential in the Campus Evacuation process and are required to
remain at their duty stations until allowed to vacate the campus by their
supervisor.
ü
General
Evacuation procedures and guidelines:
o
Incident Command Team members shall ensure that all
students, faculty and staff have evacuated the campus.
o Personnel responsible for ships and boats shall verify that all
are secured or relocated and report the completion of this task to the Incident
Command
o
Employees and students shall report to the Incident Command
Center
any special requests for utilities to remain on during the evacuation.
o
After buildings have been cleared of all personnel
o
Campus Police shall inspect all accessible areas to ensure
that all personnel have evacuated. All
personnel that have not left the buildings will be escorted out by the Police
Officers
o
Police Officers shall report to the Police Chief following
an inspection of each building. The
Police Chief will then notify Incident Command Center
o
The Mechanical Maintenance Crew in the Physical Plant staff
shall turn off all non-essential utilities within each building after
evacuations are complete.
§
Exterior lighting around the swimming pool and field areas
will be turned off after evacuation is complete.
§
Exterior mechanical room doors shall be secured
§
The Mechanical Maintenance Supervisor shall report to the
Physical Plant Director upon completion of these duties.
o The Grounds Maintenance Crew in the Physical Plant staff
shall make a final check of the grounds and remove and secure all
non-stationary items requiring security
§
The Grounds Maintenance Supervisor shall report to Physical
Plant Director upon completion of these duties.
o The Transportation Department staff shall ensure that all
emergency vehicles are fueled, given a service check and that
preparations are made to evacuate students to College Station if needed
o
Before departing campus, all employees must complete an
Evacuation and Emergency Information Sheet
and return to their respective Department
Heads or Building monitors.
No
employee will be permitted to leave campus without completing and returning
this form
o
Employees should notify family members that the campus is
being evacuated before departing
o
Office preparations prior to evacuation are as follows:
§
Unplug all electrical appliances.
§
Remove and dispose of all perishable items from refrigerator. Items should be thrown in campus dumpsters and not trash cans
o Employees with vehicles are asked to share a ride with those
who do not have a vehicle.
o Once transportation plans have been finalized, an Evacuation and Emergency Information Sheet has been completed and turned in and approval has been granted by the immediate supervisor, the employee is free to leave campus.
o
Evacuation from campus should occur along posted
evacuation routes:
§
North on Harborside Drive to Interstate 45 North
§
If Interstate 45 is closed or inaccessible, evacuation should
be South along Harborside Drive to 25th Street. Take a right on 25th and proceed
to Seawall Boulevard.
§
At Seawall, take a right and proceed West to exist the
Island at San Luis Pass.
§
The ferry should not be used as an evacuation route
ü
Student Evacuation Procedures:
o Students may be asked to evacuate the campus at which time
the order to evacuate will be disseminated by the Student Affairs Office
o
Before departing campus, all students must complete an
Evacuation and Emergency Information Sheet on-line. No student will be permitted
to leave campus without having submitted this form
o
Off-Campus students are encouraged to complete an Evacuation
and Emergency Information Sheet and leave it in the Student Services Office
o
Students should notify family members that the campus is
being evacuated before departing
o
Dorm room preparations prior to evacuation are as follows:
§
Unplug all electrical appliances
§
Clear all balconies and outside areas of personal
belongings
§
Remove and dispose of all perishable items in dorm
refrigerator
o
Students with vehicles are asked to share a ride with those
who do not have vehicles. If a student
rides with fellow students, Student Affairs should be notified of the destination of
all vehicle occupants.
o
If a student cannot arrange for transportation, TAMUG will
provide transportation to the main campus in College Station or other selected
evacuation destination
§
Students needing transportation should notify Student
Affairs immediately so that arrangements can be made
§
Food and shelter will be provided in College Station for the
duration of the evacuation period
§
Transportation will be by campus van or vehicle and will be
driven by a campus employee
o Once transportation plans have been finalized, an Evacuation
and Emergency Information Sheet has been completed and turned in and parents
have been notified, the student is free to leave campus.
o
Evacuation from campus should occur along posted
evacuation routes:
§
North on Harborside Drive to Interstate 45 North
§
If Interstate 45 is closed or inaccessible, evacuation
should be South along Harborside Drive to 25th Street. Take a right on 25th and proceed
to Seawall Boulevard.
§
At Seawall, take a right and proceed West to exit the
Island at San Luis Pass.
§
The ferry should not be used as an evacuation route
ü
Return to Campus Information for Students, Faculty
and Staff
o
The media will be asked to announce both the cancellation
and resumption of classes.
o
Voice mail numbers in College Station and Galveston will be
available to provide up-to-date information regarding the re-opening of
campus. The campus website will also
provide this information:
§
(409) 740-4545
§
(979) 845-8412
§
Radio/Television Station
·
KHOU -TV Channel 11
·
KTRK -TV Channel 13
·
KTRH – Radio 740 AM