CAMPUS EVACUATION – WHEN TO EVACUATE
Campus occupants may be
ordered to evacuate the campus in the event of a hurricane/adverse weather
conditions that are deemed by the campus leadership to be a clear and present
danger to the students, faculty and staff of TAMUG.
The order to evacuate the campus will be given by the Office
of the Vice President and CEO at which time the following procedures will be
implemented.
General
Evacuation Procedures and Guidelines (Campus):
ü
Evacuation
of the campus will be conducted in a calm and coordinated manner which will be
overseen by the Incident Command Coordinator
ü
Announcements
will be communicated through department heads to their personnel and students,
campus AggNews, voice mail and the campus close circuit television channel.
ü
The
Incident Command Team will notify all subordinates of the decision to evacuate
campus.
o Door-to-door announcements will be made in the Residents
Halls by Residential Services Staff members.
o
Fliers announcing the evacuation will be left on any door
unanswered during the door-to-door walk through.
ü
All
employees are essential in the Campus Evacuation process and are required to
remain at their duty stations until allowed to vacate the campus by their
supervisor.
ü
General
Evacuation procedures and guidelines:
o Incident Command team members shall ensure that all
students, faculty and staff have evacuated the campus.
o
Personnel responsible for ships and boats shall see that all
are secured or relocated and report the completion of this task to the Incident
Command
o
Employees and students shall report to the Incident Command
Center
any special requests for utilities to remain on during the evacuation.
o
Building monitors shall report through the chain of command
to the Incident Command Center after buildings have been cleared of all
personnel
o
Campus Police shall inspect all accessible areas to ensure
that all personnel have evacuated. All
personnel that have not left the buildings will be escorted out by the Police
Officers
o
Police Officers shall report to the Police Chief following
an inspection of each building. The
Police Chief will then notify Incident Command Center
o
The Mechanical Maintenance Crew in the Physical Plant staff
shall turn off all non-essential utilities within each building after
evacuations are complete.
§
Exterior lighting around the swimming pool and field areas
will be turned off after evacuation is complete.
§ Exterior mechanical room doors shall be secured
§
The Mechanical Maintenance Supervisor shall report to the
Physical Plant Director upon completion of these duties.
o The Grounds Maintenance Crew in the Physical Plant staff shall make a final check of the grounds and remove and secure all non-stationary items.
§
The Grounds Maintenance Supervisor shall report to Physical
Plant Director upon completion of these duties.
o The Transportation Department staff shall ensure that all emergency vehicles are fueled, given a service check and prepared to evacuate students to College Station if needed.
o Before departing campus, all employees must complete an Evacuation and Emergency Information Sheet on-line: http://emergency.tamug.edu/contactinfo/.
o
Employees should notify family members that the campus is
being evacuated before departing
o
Office preparations prior to evacuation are as follows:
§
Unplug all electrical appliances
§
Remove and dispose of all perishable items from refrigerator.
Items should be thrown in campus dumpsters and not trash cans
o
Employees with vehicles are asked to share a ride with those
who do not have vehicles.
o
Once transportation plans have been finalized, an Evacuation
and Emergency Information Sheet has been completed and submitted the employee is free to leave
campus
o
Evacuation from campus should be along posted evacuation
routes:
§ North on Harborside Drive to Interstate 45 North
§
If Interstate 45 is closed or inaccessible, evacuation
should be along South along Harborside Drive to 25th Street. Take a right on 25th and proceed
to Seawall Blvd.
§
At Seawall, take a right and proceed West to exit the
Island at San Luis Pass.
§
The ferry should not be used as an evacuation route
ü
Student Evacuation Procedures:
o
Students may be asked to evacuate the campus at which time
the order to evacuate will be disseminated by the Student Affairs Office
o
Before departing campus, all students must complete an
Evacuation and Emergency Information Sheet on-line: http://emergency.tamug.edu/contactinfo/. No student will be permitted
to leave campus without having completed and turned in this form
o Off-Campus students are encouraged to complete an Evacuation and Emergency Information Sheet on-line: http://emergency.tamug.edu/contactinfo/.
o
Students should notify family members that the campus is
being evacuated before departing
o
Dorm room preparations prior to evacuation are as follows:
§
Unplug all electrical appliances.
§
Clear all balconies and outside areas of personal
belongings
§
Remove and dispose of all perishable items in dorm
refrigerator.
Items should be thrown in campus dumpsters and not hall
trash cans
o Students with vehicles are asked to share a ride with those
who do not have vehicles. If a student
rides with fellow students, Student Affairs should be notified of the destination of
all vehicle occupants.
o
If a student cannot arrange for transportation, TAMUG will
provide transportation to the main campus in College Station or other selected
evacuation destination
§
Students needing transportation should notify Student
Affairs immediately so that arrangements can be made
§
Food and shelter will be provided in College Station for the
duration of the evacuation period
§
Transportation will be by campus van or vehicle and will be
driven by a campus employee
o
Once transportation plans have been finalized, an Evacuation
and Emergency Information Sheet has been completed and turned in and parents
have been notified, the student is free to leave campus.
o
Evacuation from campus should be along posted evacuation
routes:
§ North on Harborside Drive to Interstate 45 North
§
If Interstate 45 is closed or inaccessible, evacuation
should be South along Harborside Drive to 25th Street. Take a right on 25th and proceed
to Seawall Blvd.
§
At Seawall, take a right and proceed West to exit the
Island at San Luis Pass.
§
The ferry should not be used as an evacuation route
ü
Seaborne ChalleNGe Program
o Evacuation procedures for the Seaborne Challenge Program
will be coordinated through the Seaborne Office
o
Should the evacuation time differ between campus and
Seaborne, arrangements will be made for meals off campus so that TAMUG food
services personnel can evacuate
SHELTER IN PLACE
When severe weather conditions do not allow for
the evacuation of campus, the safest method to protect campus occupants may be
to take shelter inside a campus building and await further instructions.
The order to shelter in
place will be given by the Office of the Vice President and CEO at which time
the following procedures will be implemented.
Employees:
ü
Move indoors or remain there – avoid windows and
areas with glass
ü
If available, take a radio or television to the
room to track emergency status
ü
Keep telephone lines free for emergency
responders, do not call 911 for information
ü
If hazardous materials are involved,
o
Turn off all ventilation systems and close all
inlets from the outside
o
Select a room(s) which is easy to seal and, if possible,
has a water supply and access to restrooms
o
If you smell gas or vapor, hold a wet cloth
loosely over your nose and mouth and breath through it in as normal a fashion
as possible
Students:
ü
Return to resident hall room - avoid windows and
areas with glass
ü
If available, take a radio or television to the
room to track emergency status
ü
Keep telephone lines free for emergency
responders, do not call 911 for information
ü
Wait for Resident Advisor or campus authority to
provide further instructions
ü
If hazardous materials are involved,
o
Turn off all ventilation systems and close all
inlets from the outside
o
Select a room(s) which is easy to seal and, if
possible, has a water supply and access to restrooms
o
If you smell gas or vapor, hold a wet cloth
loosely over your nose and mouth and breath through it in as normal a fashion
as possible
Central
Shelter In Place Location
ü Should an incident occur that requires all
campus occupants to shelter in place in a central location, the Incident
Command will notify each Department Head to have all students, faculty and
staff under their area of responsibility or in the building in which they are
located to report to the P.E. Facility immediately.
ü
Once all campus occupants have reported to and
have been accounted for in the P.E. Facility, further instructions
will be provided by the Incident Command Leader.
ü
Return to Campus Information for Students, Faculty
and Staff
o
The media will be asked to announce both the cancellation
and resumption of classes.
o
Voice mail numbers in College Station and Galveston will be
available to provide up-to-date information regarding the re-opening of
campus. The campus website will also
provide this information:
§
(409) 740-4545
§
(979) 845-3210 Jack K. Williams Administration Building room
203 in
College Station, Texas (TAMU)
§
(979) 845-6358 (Fax) Jack K. Williams Administration
Building in College Station, Texas (TAMU)
§
Radio/Television Station
·
KHOU -TV Channel 11
·
KTRK -TV Channel 13
·
KTRH – Radio 740 AM