CAMPUS EVACUATION – WHEN TO EVACUATE
In the event of a chemical
leak at a near by refinery, campus occupants may be ordered to evacuate the
campus.
The order to evacuate the campus will be given by the Office
of the Vice President and CEO at which time the following procedures will be
implemented.
General
Evacuation Procedures and Guidelines (Campus):
ü
Evacuation of the campus will be conducted in a calm
and coordinated manner which will be overseen by the Incident Command
Coordinator.
ü
Announcements will be communicated through department
heads to their personnel and students, campus AggNews,
voice mail and the campus close circuit television channel.
ü
The Incident Command Team will notify all
subordinates of the decision to evacuate campus.
o Door-to-door announcements will be made in the
Residents Halls by Residential Services Staff members.
o
Fliers announcing the evacuation will be left on any
door unanswered during the door-to-door walk through.
ü
All employees are essential in the Campus Evacuation
process and are required to remain at their duty stations until allowed to
vacate the campus by their supervisor.
ü
General Evacuation procedures and guidelines:
o
Incident Command team members shall ensure that all
students, faculty and staff have evacuated the campus.
o Personnel responsible for ships and boats shall see
that all are secured or relocated and report the completion of this task to the
Incident Command.
o Employees and students shall report to the Incident
Command any special requests for utilities to remain on during the
evacuation.
o
Building monitors shall report through the chain of
command to the
o
Campus Police shall inspect all accessible areas to ensure
that all personnel have evacuated. All
personnel that have not left the buildings will be escorted out by the Police
Officers.
o
Police Officers shall report to the Police Chief
following an inspection of each building.
The Police Chief will then notify
o
The Mechanical Maintenance Crew in the Physical Plant
staff shall turn off all non-essential utilities within each building after
evacuations are complete.
§
Exterior lighting around the swimming pool and field
areas will be turned off after evacuation is complete.
§
Exterior mechanical room doors shall be secured.
§ The Mechanical Maintenance Supervisor shall report to
the Physical Plant Director upon completion of these duties
o The Grounds Maintenance Crew in the Physical Plant staff shall make a final check of the grounds and remove and secure all non-stationary items.
§ The Grounds Maintenance Supervisor shall report to Physical Plant Director upon completion of these duties.
o
The Transportation Department staff shall ensure that
all emergency vehicles are fueled, given a service check prepared to evacuate students to
o
Before departing campus, all employees must complete an Evacuation and Emergency Information Sheet
on-line:
http://www.tamug.edu/emergency/EVACUATIONANDEMERGENCYINFORMATIONSHEET.htm.. No
employee will be permitted to leave campus without completing and returning
this form.
o
Employees should notify family members that the
campus is being evacuated before departing.
o
Office preparations prior to evacuation are as
follows:
§
Unplug all electrical appliances
§
Remove and dispose of all perishable items from
refrigerator.
Items should be thrown in campus dumpsters and
not trash cans
o
Employees with vehicles are asked to share a ride
with those who do not have vehicles.
o
Once transportation plans have been finalized, an
Evacuation and Emergency Information Sheet has been completed and turned in and
approval has been granted by the immediate supervisor, the employee is free to
leave campus
o
Evacuation from campus should be along posted
evacuation routes:
§
North on
§
If Interstate 45 is closed or inaccessible,
evacuation should be along South along
§
At Seawall, take a right and proceed West to exist the
§
The ferry should not be used as an evacuation route
ü
Student Evacuation Procedures:
o
Students may be asked to evacuate the campus at which
time the order to evacuate will be disseminated by the Student Affairs Office
o
Before departing campus, all students must complete an Evacuation and Emergency Information Sheet
on-line:
http://www.tamug.edu/emergency/EVACUATIONANDEMERGENCYINFORMATIONSHEET.htm.. No student will be permitted
to leave campus without having completed and turned in this form
o
Off-Campus students are required to complete an
Evacuation and Emergency Information Sheet on-line and submit it prior to
departure.
o
Students should notify family members that the campus
is being evacuated before departing
o
Dorm room preparations prior to evacuation are as
follows:
§
Unplug all electrical appliances
§
Clear all balconies and outsider areas of personal
belongings
§
Remove and dispose of all perishable items in dorm
refrigerator.
Items should be thrown in campus dumpsters and not
hall trash cans
o Students with vehicles are asked to share a ride with
those who do not have vehicles. If a student
rides with fellow students, Student Affairs should be notified of the destination
of all vehicle occupants.
o
If a student cannot arrange for transportation, TAMUG
will provide transportation to the main campus in
§
Students needing transportation should notify Student
Affairs immediately so that arrangements can be made
§
Food and shelter will be provided in
§
Transportation will be by campus van or vehicle and
will be driven by a campus employee
o Once transportation plans have been finalized, an Evacuation
and Emergency Information Sheet has been completed and turned in and parents
have been notified, the student is free to leave campus.
o
Evacuation from campus should be along posted
evacuation routes:
§
North on
§
If Interstate 45 is closed or inaccessible,
evacuation should be South along Harborside
Drive to
§
At Seawall, take a right and proceed West to exit the
§
The ferry should not be used as an evacuation route
ü
Seaborne ChalleNGe Program
o Evacuation procedures for the Seaborne Challenge
Program will be coordinated through the Seaborne Office
o Should the evacuation time differ between campus and
Seaborne, arrangements will be made for meals off campus so that TAMUG food
services personnel can evacuate
SHELTER
If conditions created by a chemical leak at a
near by refinery do not allow for the evacuation of campus, the safest method
to protect campus occupants may be to take shelter inside a campus building and
await further instructions.
The order to shelter in
place will be given by the Office of the Vice President and CEO at which time
the following procedures will be implemented.
Employees:
ü
Move indoors or remain there – avoid
windows and areas with glass.
ü
If available, take a radio or television
to the room to track emergency status.
ü
Keep telephone lines free for emergency
responders, do not call 911 for information.
ü
If hazardous materials are involved:
o
Turn off all ventilation systems and close
all inlets from the outside.
o
Select a room(s) which is easy to seal
and, if possible, has a water supply and access to restrooms
o
If you smell gas or vapor, hold a wet
cloth loosely over your nose and mouth and breath through it in as normal a
fashion as possible
Students:
ü
Return to resident hall room - avoid
windows and areas with glass
ü
If available,take
a radio or television to the room to track emergency status
ü
Keep telephone lines free for emergency
responders, do not call 911 for information
ü
Wait for Resident Advisor or campus
authority to provide further instructions
ü
If hazardous materials are involved,
o
Turn off all ventilation systems and close
all inlets from the outside
o
Select a room(s) which is easy to seal
and, if possible, has a water supply and access to restrooms
o
If you smell gas or vapor, hold a wet
cloth loosely over your nose and mouth and breath through it in as normal a
fashion as possible
Central
Shelter In Place Location
ü
Should an incident occur that requires all
campus occupants to shelter in place in a central location, the Incident
Command will notify each Department Head to have all students, faculty and
staff under their area of responsibility or in the building in which they are
located to report to the P.E. Facility immediately.
ü
Once all campus occupants have reported to
and have been accounted for in the P.E. Facility,
further instructions will be provided by the Incident Command Leader
ü
Return to Campus Information for Students, Faculty
and Staff
o
The media will be asked to announce both the
cancellation and resumption of classes.
o
Voice mail numbers in
§
(409) 740-4545
§
(979) 845-8412
§
Radio/Television Station
·
KHOU -TV Channel 11
·
KTRK -TV
Channel 13
·
KTRH – Radio 740 AM