Account Managers will be responsible for reviewing Department Long Distance Calls monthly report. There may be account managers responsible for more than one department. Account Managers and supervsiors should review the Standard Administrative Procedure 33.04.02.M0.01 Non-Business Use of Telephones and Fax Machines.
High-traffic departments might consider blocking long distance calls from phones easily accessible by using the "local calls only" feature. Contact Information Services at firstname.lastname@example.org or 409 740 4714 and provide a list of extensions you would like restricted.
Personal Use of Long-distance Phone and Fax charges, or excessive 1-800 usage will be reimbursed on a monthly basis to account 264222 Telephone Operations, a University central account. Account Managers should complete Reduction of Expense form for each employee with the employees personal check and submit to FMS Cashier. Cash will not be accepted.
External employment calls should be consistent with System Policy 33.04.01 Use of System Resources for External Employment. Calls not consistent with this policy will need to be reimbursed.
University issued phones that do not meet the minimis fringe requirement could be subject to personal income tax under IRS notice 2011-72. Department heads should verify business reason.