Final Degree Audit/Graduation Clearance Policy

The following policy has been approved and will enable Office of the Registrar staff to certify and distribute diplomas, with appropriate honors, to as many degree candidates as possible at commencement.

December 2018

Only those students who pass the final degree audit on the first attempt (December 13, 2018) will receive diplomas at commencement. Grades for all degree candidates and graduation clearance checks for undergraduate students will be available Thursday, December 13, after 10 p.m. This information may be accessed at on the "My Record" tab. A list of master's and doctoral degree candidates who have not cleared for graduation will be available Friday, December 14, 2018 at the Office of Graduate Studies, or by calling 409.740.4937.

For students failing the final degree audit for the December 2018 graduation ceremony:

  • All degree candidates who were enrolled in all remaining degree requirements during the semester, in which the graduation is being held, will be allowed to participate in commencement regardless of whether they pass the final audit on December 13. Candidates who fail the final audit will not receive a diploma at commencement.
  • Students may go to the MAIN Academic Complex, Suite 108, or email inquiries to Diplomas will not be distributed until Monday, December 17, 2018. After this date diplomas will be available to degree candidates immediately after certification is accomplished.
  • Degree candidates not clearing for graduation on December 13 will have until 5 p.m. the first Friday of the following semester (January 18, 2019) to clear all degree requirements. Candidates not cleared by this date must reapply for graduation for a future term and pay the diploma fee again.

Financial Obligations

In addition to diplomas being withheld at commencement for candidates who do not pass the final degree audit, diplomas are also withheld from graduates who have failed to settle all financial obligations with the University in accordance with University and State rules. Students may review their account balance online to determine if there are any unsettled obligations that may prevent receiving their diplomas in the commencement ceremonies.

Diploma Information

If a student does not receive a diploma at commencement, normally he or she may pick up the diploma at the Office of the Registration and Records located in the MAIN Academic Complex beginning the Wednesday following commencement. Diplomas requested to be mailed will normally be mailed on the Wednesday following commencement. Diplomas not picked up or requested to be mailed within one calendar year of the graduation date printed on the diploma will be destroyed. After a diploma has been destroyed, the student is responsible for the replacement cost.


Official TAMU transcript orders may placed be online at Call 409.740.4414 for additional information.
Application for Degree

All students planning to graduate at the end of the current semester may file applications for degrees online

This online application system will be accessible 24 hours a day, every day, until 11:59pm on the 60th class day of the fall or spring semester, or the 15th class day of the second summer term. After that time, students must apply for graduation in the Office of Enrollment Services.

A diploma fee of $47.50 is assessed for each graduation application submitted. Students who are permitted to apply after the initial deadline (see academic calendar) will be charged an additional $50 late application fee per degree. Late applicants may not receive their diplomas on graduation day due to the length of time needed for printing. Arrangements should be made for these diplomas to be picked up or mailed.

Application Deadlines
  • December 2018
    • All students planning to graduate in December 2018 must apply for graduation online at beginning August 15, 2018 on the My Record tab. Graduation applications submitted after September 28, 2018 will be assessed a late fee.

The application dates for future semesters are subject to change.

Tuition Rebates for Certain Undergraduates

Certain undergraduate students who meet all of the predetermined state mandated requirements may be entitled to a $1,000 rebate upon completion of their first baccalaureate degree. Students must apply PRIOR to 5 p.m. on the Friday of commencement. A student may apply for the tuition rebate by selecting the "Apply for the Tuition Rebate" link in the Graduation channel on the My Record tab in Howdy. Students will not be able to apply for the rebate until a graduation application has been submitted.,-Policies-Procedures/State-Policies/Tuition-Rebate

Copies of Diplomas

Has your diploma become lost or damaged? The Office of the Registrar handles orders for copies of diplomas awarded in the past. Duplicate diploma information can be found on the Registrar’s website.