Final Degree Audit/Graduation Clearance PolicyGraduation Clearance Policy

The following policy has been approved and will enable Office of the Registration and Records staff to certify and distribute diplomas, with appropriate honors, to as many degree candidates as possible at commencement.

December 2016

Only those students who pass the final degree audit on the first attempt on December 15th will receive diplomas at commencement. Grades for all degree candidates and graduation clearance checks for undergraduate students will be available Thursday, December 15, after 10 p.m. This information may be accessed at on the "My Record" tab. A list of master's and doctoral degree candidates who have not cleared for graduation will be available Friday, December 16, 2016 at the Office of Graduate Studies, or by calling 409-740-4937.

For students failing the final audit for the December 2016 graduation ceremony:

  1. All degree candidates who were enrolled in all remaining degree requirements during the semester, in which the graduation is being held, will be allowed to participate in commencement regardless of whether they pass the final audit on December 15th. Candidates who fail the final audit will not receive a diploma at commencement.
  2. Students may go to the Sea Aggie Center, or email inquiries to Diplomas will not be distributed until Wednesday, December 21, 2016. After this date diplomas will be available to degree candidates immediately after certification is accomplished.
  3. Degree candidates not clearing for graduation on December 15 will have until 5 p.m. the first Friday of the following semester (January 20, 2017) to clear all degree requirements. Candidates not cleared by this date must reapply for graduation for a future term and pay the diploma fee again.

Financial Obligations

In addition to diplomas being withheld at commencement for candidates who do not pass the final degree audit, diplomas are also withheld from graduates who have failed to settle all financial obligations with the University in accordance with University and State rules. Students may review their account balance online to determine if there are any unsettled obligations that may prevent receiving their diplomas in the commencement ceremonies.

Diploma Information

If a student does not receive a diploma at commencement, normally he or she may pick up the diploma at the Office of the Registration and Records located in Sea Aggie Center beginning the Wednesday following commencement. Diplomas requested to be mailed will normally be mailed on the Wednesday following commencement. Diplomas not picked up or requested to be mailed within one calendar year of the graduation date printed on the diploma will be destroyed. After a diploma has been destroyed, the student is responsible for the replacement cost.


  1. TAMUG transcript orders may be made in person at the Sea Aggie Center, by written request, or online at Call 979-845-1066 for additional information.
  2. Transcripts (Hold for Degree orders) will be available for pick-up on Tuesday, December ??, for those requesting this service by Wednesday, December 20, 2016. Please note: Official transcripts for degree candidates who request the Hold for Degree special service by December 14, 2016 but who do not pass their final degree audit on the first attempt will not have degrees awarded or academic honors printed on them.
Applying for Your Degree
You must file an application for degree before you can graduate. For more information send email to  Undergraduate and professional students may call the Office of Enrollment Services at 409-740-4414. Graduate students may call the Office of Graduate Studies at 409-740-4937.
Application for Degree
All students planning to graduate at the end of the current semester may file applications for degrees online by the 60th class day of the fall or spring semester, or the 15th class day of the second summer term. After that time, students must apply for graduation in the Office of the Registration and Records.

A diploma fee of $47.50 is assessed for each graduation application submitted by students. 

Students who are permitted to apply after the initial deadline (see academic calendar) will be charged an additional $50 late application fee per degree. Late applicants may not receive their diplomas on graduation day due to the length of time needed for printing. Arrangements should be made for these diplomas to be picked up or mailed.


Application Deadlines

Fall 2016

Students planning to graduate in December 2016 may begin filing applications for degrees on August 17, 2016. The filing deadline for students completing degree requirements during the fall 2016 term is September 30, 2016.

Spring 2017

Students planning to graduate in May 2017 may begin filing applications for degrees on January 4, 2017. The filing deadline for students completing degree requirements during the spring 2017 term is February 17, 2017.

The application dates for future semesters are subject to change.

Tuition Rebates After Graduation

Certain undergraduate students who attempt no more than three hours in excess of the minimum number of semester credit hours required to complete the degree under the catalog which they were graduated may be entitled to a $1,000 tuition rebate after graduation. Several conditions apply and students must meet all of the specified criteria. Please see website for a complete set of institutional and student responsibilities and other criteria.

Copies of Diplomas

Has your diploma become lost or damaged? The Office of the Registrar handles orders for copies of diplomas awarded in the past. Duplicate diploma information can be found on the Registrar’s website.