Texas A&M University at Galveston
Space Allocation Process

The Galveston Campus of Texas A&M University will use a transparent process of evaluation  for any request of new space; construction, demolition, remodeling and renovation of existing  space; request for art or campus features; and reallocation of space within units. Requests and  evaluations for space allocation can be done under the following guiding principles:

  • The need should align with strategic and aspirational goals (e.g., Research Scholarship,  Teaching, and Program Development) 
  • Specific areas of performance that are aligned with strategic and aspirational goals will  be heavily weighted in space allocation decisions (e.g., grants and contract activity,  recruitment and retention of historically under-represented students, development and  implementation of high impact and technology-mediated instructional activities, types of  degree managed, mentorship of graduate students with appropriate time to degree)

1. Requests for Space

Requests are submitted in writing to the department or unit head for approval prior to  submission. Each request should include the following information:

  • name of the department or unit
  • square footage, number of offices, numbers and types of spaces requested
  • number of faculty, staff, and/or students involved
  • how the request aligns with strategic and aspirational goals (e.g., Research  Scholarship, Teaching, and Program Development)
  • expected renovations/remodeling required
  • expected usage/purpose for space
  • explanation of funding sources requested and/or available

The department or unit head will submit to the Co-Chairs of the Council for the Built  Environment (CBE), through the Executive Assistant III for the Executive Associate Vice  President for Academic Affairs and Chief Academic Officer.

The Co-Chairs will schedule presentations from the requesting party(ies) to the CBE as  appropriate and the CBE will vote to support or decline the request. The CBE Co-Chairs  then forward the recommendation to the Vice President and Chief Operating Officer for  final approval or rejection.

2. Request for Construction, Demolition, Remodeling and Renovation

A user intending to construct, demolish, or remodel/renovate space should send a  request to the department or unit head for approval. The department or unit head will  submit to the Co-Chairs of the Council for the Built Environment (CBE), through the  Executive Assistant III for the Executive Associate Vice President for Academic Affairs  and Chief Academic Officer.

The Co-Chairs will schedule presentations from the requesting party(ies) to the CBE as  appropriate and the CBE will vote to support or decline the request. The CBE Co-Chairs  then forward the recommendation to the Vice President and Chief Operating Officer for  final approval or rejection.

3. Request Process for Art or Campus Features

A user intending to advocate for a permanent art piece sends a request to the  department or unit head for approval. The department or unit head will submit to the Co- Chairs of the Council for the Built Environment (CBE), through the Executive Assistant III  for the Executive Associate Vice President for Academic Affairs and Chief Academic  Officer.

The Co-Chairs will schedule presentations from the requesting party(ies) to the CBE as  appropriate and the CBE will vote to support or decline the request. The CBE Co-Chairs  then forward the recommendation to the Vice President and Chief Operating Officer for  final approval or rejection.

4. Reallocation of Space within Units

The campus Executive Team members are responsible for the space currently on their  inventory. Any Intra-divisional space assignments will be determined by each Executive  Team member. If the Executive Team member plans to modify the space in any  permanent way, however, the plan to modify the space must be submitted to the CBE for  review), through the Executive Assistant III for the Executive Associate Vice President  for Academic Affairs and Chief Academic Officer.

The Co-Chairs will schedule presentations from the requesting party(ies) to the CBE as  appropriate and the CBE will vote to support or decline the request. The CBE Co-Chairs  then forward the recommendation to the Vice President and Chief Operating Officer for  final approval or rejection. If the Vice President and Chief Operating Officer approves  the recommendation, actual modifications must be reported to the TAMU Office of  Facilities Coordination through the Associate Vice President for Administration and  Auxiliary Services.

Decisions will be communicated centrally and through Campus.

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